Ojo highlights the various Directorates in the Registry to include Management of Students Academic records, Management of Students a welfare matters, Management of Staff/ Personnel matters, Administration of Council Affairs, issue of Corporate services and Administrative support to Schools (Faculties).
The various Directorates highlighted above are further structured into Units and sub-Units.
By Salam Saheed
The Deputy Registrar, Council Affairs and General Administration, Michael Adeniyi Koleosho Polytechnic, Saki, Oyo State, Babatunde Lanre Ojo, has called for the transformation of registry operations in tertiary institutions through digital technology and strict adherence to established administrative procedures.
Ojo made the call while presenting a paper entitled “Structure of a 21st Century Registry” at a Senior Staff Development Conference organised by the Registry Department of the institution at its new 500-capacity lecture theatre.
The conference, with the theme, “Repositioning Polytechnic Administration for 21st Century Excellence: Innovation, Integrity and Efficient Service Delivery,” was designed to strengthen administrative capacity, promote professional development and improve service delivery in the institution.
The Deputy Registrar, who holds the professional designations FNIM, FCPA and JP, emphasised the need for tertiary institutions to move away from conventional, paper-based registry operations towards digital and knowledge-driven administrative systems capable of meeting contemporary demands.
He explained that an effective 21st-century registry must be built on sound organisational structures, clearly defined responsibilities, efficient information management and the strategic deployment of technology.
According to him, the modern registry should not merely serve as a repository for institutional documents but should function as a strategic administrative centre that supports decision-making, institutional accountability and effective governance.
The Deputy Registrar stressed that efficient records management was essential to the smooth running of tertiary institutions, noting that understanding the structure of the Registry was a key indicator of administrative effectiiness.
The paper further underscored the need for registry personnel to develop the professional competence required to manage institutional records, coordinate administrative activities and respond effectively to the changing demands of higher education.
Ojo noted that the successful transformation of registry operations required more than the introduction of digital tools, adding that staff capacity, professional discipline and the willingness to embrace innovation were equally important.
He also highlighted the significance of transparency, accountability and ethical conduct in the discharge of administrative responsibilities, maintaining that these principles were essential to building confidence in institutional governance.
The presentation formed part of the conference’s broader objective of repositioning polytechnic administration through innovation, integrity and efficient service delivery.
In his opening remarks, the Registrar of the institution, Mr Ojo Adeolu Ayangbemiga, said the conference was organised at a critical period in the development of tertiary education in Nigeria, when institutions needed to review their administrative systems to meet the demands of the 21st century.
Ayangbemiga identified people, processes and technology as three critical assets that must be strengthened to move the institution towards its ambition of becoming a world-class polytechnic.
He said the conference would address four major areas: the structure of a 21st-century registry, file movement control and tracking, administrative procedures in higher institutions, and leadership in tertiary institutions.
The Registrar also stressed the importance of compliance with the Polytechnic Act, National Board for Technical Education guidelines, Public Service Rules and the institution’s Conditions of Service in promoting effective administration.
He urged participants to contribute actively to the deliberations and remain open to learning new approaches while discarding outdated practices.
“The future belongs to institutions that learn faster,” Ayangbemiga said.
He expressed appreciation to the institution’s management for approving the conference and commended the resource persons and senior staff for their participation in the capacity-building initiative.
The conference was aimed at strengthening administrative competence, promoting institutional accountability and equipping senior staff with the knowledge and skills required to improve the operational efficiency of Michael Adeniyi Koleosho Polytechnic, Saki.